Linchpin
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Stage 3 of 5 · SellComing soon

Sales, from the shop counter to the invoice. Salesmen order on their phone. The office never retypes a slip.

Today an order is written in a book at the shop, read out over the phone, typed at the office, picked from memory and billed by hand. With Linchpin the order is taken once, on the salesman’s phone, and every step after it works from that one entry.

Coming soonThis part of Linchpin is being built. It runs on the same numbers as purchase and stock, so nothing is typed twice when it arrives. This page shows how it will work.

What one order becomes

On his Tuesday beat, Hari stops at Sita Kirana Pasal. The owner wants 4 cartons of the noodles and will pay by cheque in a week.

Order bookNo. 0148
ShopSita Kirana Pasal, Adarsh Nagar
ItemQtyRate
Noodles, chicken 75g4 ctn509.36
 
Payment cheque, 7 daysHari · २०८३/०६/२९
Your salesman writes this today.
Order
Taken at the shop, on Hari’s phoneAgainst the shop’s location on his Tuesday beat
Price
16.9785 a piece, from the batchUnder your price or over a discount limit, it waits for approval
Pick list
120 pieces from Birgunj godownBatch 261002-1, the earliest expiry first
Invoice
INV-2083/84-0148 · NPR 2,3022,037.42 plus VAT 264.86, rounded from 2,302.28
Stock
180 pieces leftTaken off the shelf when the goods leave
Linchpin turns it into all of this.

What it will do

  • Beats and shops

    Tuesday · 14 shops

    Each salesman’s day is a beat of shops, each shop pinned to its location with its dues and history one tap away.

  • Orders on the phone

    4 ctn · scheme 10+1

    Rates, schemes and free goods are worked out as the salesman takes the order, so the shop hears the right total before he leaves.

  • Approvals and limits

    Below price → approve

    A sale under the allowed price or past a discount limit waits for a manager. Everything inside the rules goes straight through.

  • Pick lists and delivery

    Earliest expiry first

    The godown gets a pick list by batch, the driver gets the drop list, and the invoice is printed from the same lines.

  • Returns and credit notes

    Damaged · 6 pcs

    Damaged, expired or unsold goods come back with a reason, go back on the right shelf or aside, and credit the shop.

  • Day close

    Hari · 9 orders

    Each salesman and driver closes the day: what went out, what was delivered, what came back and what was collected.