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Purchase billing for distributors. Type the vendor’s bill as printed. Linchpin works out the rest.
Every rupee you will ever earn on a product starts at the vendor’s bill. Linchpin reads it the way you do, carton by carton, and turns it into the cost of a single piece, the price you sell it at, what you owe the vendor and the VAT you can claim back.
What one vendor bill becomes
Himal Foods sends 10 cartons of noodles with bill number 77. Someone at your desk types it in once, line for line, the way it is printed.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Noodles, chicken 75g | 10 ctn | 450 | 4,500.00 |
| Volume discount 2% | −90.00 | ||
| Excise 5% | 220.50 | ||
| VAT 13% | 601.97 | ||
| Total, dated २०८३/०६/२६ | 5,232 | ||
- Pieces
- 300 pieces expected at the Birgunj godown10 cartons of 30, waiting to be counted in
- Cost
- 15.435 a pieceAfter the 2% discount and 5% excise. VAT is claimed back, so it is not cost.
- Selling rate
- 16.9785 a pieceCost plus your 10% margin, exactly. With VAT it is 19.19, under the MRP of 20.
- You owe
- Himal Foods NPR 5,232In the vendor’s ledger, due by their credit terms
- VAT
- Input VAT 601.97Kept with the bill, in fiscal year 2083/84
What you get
Everything on this page is in Linchpin today.
Units the way the vendor bills
10 ctn = 300 pcsBill in cartons, cases, bundles or pieces. Each product knows how many of the small unit its bigger units hold, so every piece has a cost.
Discounts and taxes, in their order
2% → excise 5% → VATTrade and volume discounts, then excise or any tax you add, as a percentage, rupees per unit or rupees on the line, with rates by date. VAT always comes last, worked out once for the whole bill.
Selling rate from your margin
15.435 + 10% = 16.9785Set a margin as a percentage or rupees and the selling rate is exactly that, never rounded away. It is checked against the MRP with VAT before the bill is filed.
Checked against the paper
5,232.47 → 5,232Type the vendor’s printed totals and Linchpin compares them with its own. A difference shows before the bill is filed, not at month end. The total is written out in words, as on the bill.
Vendors, with their terms
Fonepay QRCredit days and limits, bank accounts, contacts and the vendor’s payment QR codes, kept together so paying them never means searching a phone.
Drafts that wait for you
Draft · savedA bill half typed when the phone rings is still there when you come back, and nothing reaches stock or the ledger until it is filed.