Stage 5 of 5 · AccountComing soon
Accounts that keep themselves. The day book, the ledgers and the VAT register, from work already done.
In most distributors the accountant types the month again: every bill, every invoice, every cheque, from paper into a spreadsheet or another package. In Linchpin each of those entries already happened once, so the books are a view of them, not a copy.
Coming soonThis part of Linchpin is being built. It runs on the same numbers as purchase and stock, so nothing is typed twice when it arrives. This page shows how it will work.
What a week becomes
Three entries in the old khata: the vendor’s bill, the sale to Sita Kirana and her cheque. The accountant copies them in by hand today.
| Date | Particulars | Dr | Cr |
|---|---|---|---|
| 06/26 | Himal Foods, bill 77 | 5,232 | |
| 06/29 | Sita Kirana, inv 148 | 2,302 | |
| 07/05 | Sita Kirana, cheque | 2,302 | |
| VAT this month ? | |||
- Day book
- Every bill, invoice and receiptOf the day, in the order they happened
- Vendor ledger
- Himal Foods · NPR 5,232 to payFrom bill 77, due by their credit terms
- Customer ledger
- Sita Kirana · nothing dueInvoice 148, then her cheque, cleared 2083/07/05
- VAT register
- In 601.97 · out 264.86Purchases and sales books, invoice by invoice
- Fiscal year
- 2083/84Shrawan to Asar, with documents numbered by it
What it will do
Day book
2083/06/29 · 23 entriesEvery document of the day, in order, with who entered it. The first place to look when a figure does not add up.
Customer and vendor ledgers
Sita Kirana · 0.00Each shop and each vendor on one page: bills, receipts, returns and what is left, with the age of every open bill.
VAT register, IRD order
Sales book · Purchase bookOne row per invoice in date and number order, taxable value and VAT apart, credit notes as negatives in the same run, ready for the VAT return.
Reconciliation
Bank · cheques · cashWhat the bank says against what Linchpin expects: cheques deposited but not cleared, transfers not yet matched.
Scheme claims
Claim · Himal FoodsFree goods and schemes you gave on a company’s behalf, totalled into a claim to send them, with the invoices behind it.
Nothing is rewritten
Reversal, not eraseA filed entry is never edited away. A mistake is corrected with an entry of its own, so the books always show what happened.